Outstanding View
View outstanding invoices and amounts relevant to collection activity, including invoice details used in customer visits where supported.
Codithic DMS
Collection &
Settlement
Track collections. Settle with accuracy.
Manage outstanding amounts, record payments and handle settlements in one place. Codithic DMS also enables cashier settlement in the system so collection records stay connected and operational control remains in DMS.
Key capabilities
Everything You Need for Collection & Settlement
Handle the complete collection and settlement process within Codithic DMS.
Payment Collection
Collect payment during supported field operations. Field collection is separate from cashier settlement.
Payment History
View order and payment history, and manage invoice information within the approved operational workflow.
Cashier Settlement
Settle collected payments through the DMS cashier workflow, where supported. Settlement stays in DMS and is separate from field collection.
Collection Records
Maintain collection and settlement records in DMS so teams can review activity and support operational closeout.
How it works
Field Collection → DMS → Cashier Settlement → Reconciliation
A connected operational process from field collection through DMS records, cashier settlement and operational closeout.
Field Collection → DMS → Cashier Settlement → Reconciliation. Collection and Settlement is a Codithic DMS capability. Field collection can happen through Codithic SFA. Cashier settlement is performed in DMS and does not complete automatically.
- 01
Field Collection
A field user can view outstanding invoices and collect payment during a customer visit, where supported.
- 02
DMS
Codithic DMS receives and maintains the collection information as part of the operational collection layer.
- 03
Cashier Settlement
The cashier settles collected payments in DMS. Settlement is a DMS activity, separate from field collection.
- 04
Reconciliation
Operational reconciliation provides control after collection and settlement.
Collection information is recorded in DMS. Field collection, cashier settlement, and operational reconciliation are separate steps. Recording a collected payment does not complete cashier settlement, and collection is not required on every customer visit.
Operational connections
Collection Happens in the Field. Settlement Happens in DMS.
Codithic DMS is the core management platform for collection records and cashier settlement. Codithic SFA is the mobile-first field execution layer that can support payment collection during documented field workflows.
Keep collection and settlement separate
Field collection
Field user / Van Sales
A field user or Van Sales workflow can view outstanding invoices and collect payment against outstanding amounts during a customer visit, where supported. Collection is not required on every visit.
Cashier settlement
Cashier in DMS
Collected payments are settled through the DMS cashier workflow. This step is separate from field collection and does not happen automatically when a payment is recorded.
Orders and Invoices
Order and invoice information provides context for outstanding amounts. Collection & Settlement does not replace Order Management.
Van Sales
Documented Van Sales workflows can support viewing outstanding invoices and collecting payment. Those collection records then continue in the DMS operational process.
Reconciliation
Collection and cashier-settlement information can support operational reconciliation and closeout. This is operational review, not financial accounting or a bank ledger.
Connected operational context
Field collection
Assigned customer → Outstanding invoice → Collection payment → Payment history
DMS and cashier settlement
Collection payment → DMS collection record → Cashier settlement
Operational closeout
Cashier settlement → Operational reconciliation
Viewing an outstanding amount, recording a collected payment, settling through the cashier workflow, and reconciling operational records are separate steps. These sequences are documented relationships, not one fixed process for every visit.
Business value
Better Collection Control. Stronger Distributor Relationships.
Improved Visibility
See outstanding amounts and collection activity in the DMS operational layer.
Accurate Settlements
Record cashier settlement in DMS, separate from the field collection that precedes it.
Operational Control
Keep collection records and cashier settlement in DMS, with operational reconciliation as a later closeout step.
Stronger Distributor Service
Support a clear collection and settlement process for distributor operations.
Ready to simplify your collection process?
Get a Personalized Demo
See how Codithic DMS can help you manage collections and settlements more effectively.